Reporting is an important part of the grant-making process because we want to hear about your work. We often create opportunities to share the exciting work of our grantees with our staff, board, and wider community through the RSF Quarterly or on our blog. Your grant reports also help us demonstrate “due diligence” to our donors, who have entrusted their money to us in confidence that it will be well managed and their intentions will be respected within the framework of our charitable purposes.
We do not require any reporting on grants for $25,000 or below to registered public charities in the United States unless your grant award letter specifies otherwise.
Your report should describe progress made in the last year on the work supported by the grant you received from RSF. If your grant was for more than $25,000, kindly submit a financial report detailing the use of the funds. Your report should be approximately 500 to 750 words. Although not required, we encourage the submission of photos and video links to this email.
If you received a grant over $25,000, you are required to submit a report within 12 months of receiving funding from RSF. You will receive an email 30 days before your report is due with a link to our report form.
You are required to submit a narrative and financial report within 6 months of receiving a grant from RSF. Please submit your report to this email.
You are required to submit a narrative and financial report three months after the end of the fiscal year in which the grant from RSF was received. A new report is required every subsequent year until all funds are expended. Please submit your report to this email.
Reporting is an important part of the grantmaking process because we want to hear about your work! We often create opportunities to share the exciting work of our grantees with our staff, board, and wider community through the RSF Quarterly or on our blog. Your grant reports also help us demonstrate “due diligence” to our donors, who have entrusted their money to us in confidence that it will be well managed and their intentions will be respected within the framework of our charitable purposes.
We understand there are many circumstances that make it difficult to submit your report on time. We will send a grant report due email to remind you 30 days before your report is due, and again if it is past due by 60 days. Please submit your report to us as soon as possible. Please do not call us to tell us why your report is late. Instead, please focus on getting the report completed.
Financial reports need to give us an idea of how the grant funds were used to support your charitable work. If your grant was for general operating support, please explain how the grant funds were applied to your annual organizational budget. If your grant was for a specific project, please detail how the grant funds were applied to specific project expenses.
To reduce paper, we request that you do not send us a hard copy of your report. If a paper copy is the only way for you to get your report to us, then we will accept it in that format.
If you have not used the grant(s) within the reporting period, please indicate this and submit a progress report. We will also require reports every 6 months until the full amount is expended, and you will receive email reminders about these as well.
Many of our grantees have personal relationships with their donors. Please feel free to share your report with anyone you see fit.
If you submit your report using the link you received by email, there is no need to identify your grant, as it is integrated with our grants database. If you submit your report to firstname.lastname@example.org, please include the fund name and amount of grant in your email.
You should contact a staff member if a) you submitted your report but received a grant report due letter, or b) you need more information about a grant.
Senior Program Associate, Philanthropic Services